Enhancing the performance of your PivotTables? Including rows generally is a essential step in customizing your knowledge evaluation. Whether or not you are a seasoned PivotTable consumer or simply beginning out, this information will present a complete overview of how one can add rows to your PivotTables, empowering you to delve deeper into your knowledge and uncover invaluable insights.
To embark on the journey of including rows to your PivotTable, you will must determine the sector you wish to show as rows. This area might characterize a particular class, product line, or some other dimension inside your dataset. As soon as you have made your choice, merely drag and drop the sector into the “Rows” space of the PivotTable Fields listing. The PivotTable will immediately recalculate and show the information accordingly, organizing it into distinct rows based mostly on the chosen area.
However what if you wish to add a number of rows? The method is simply as easy. Merely repeat the drag-and-drop motion for every further area you want to embody as rows. The PivotTable will robotically modify, accommodating the brand new rows and offering you with a extra granular view of your knowledge. Moreover, you possibly can management the order of the rows by dragging and dropping them inside the “Rows” space, making certain that your PivotTable is tailor-made to your particular evaluation wants.
Making a New Row from Scratch
So as to add a brand new row to a pivot desk from scratch, observe these steps:
- Choose the pivot desk: Click on anyplace inside the pivot desk to pick it.
- Insert rows: From the “Rows” part of the PivotTable Fields listing, drag and drop a area that you simply wish to add as a brand new row.
- Modify place (elective): If desired, you possibly can modify the place of the brand new row by dragging and dropping it to the specified location within the Rows part.
Instance:
Suppose you might have a pivot desk that summarizes gross sales knowledge by product and month. So as to add a brand new row that reveals the full gross sales for every product throughout all months, observe these steps:
| Step |
Motion |
| 1 |
Choose the pivot desk. |
| 2 |
From the “Rows” part, drag and drop the “Product” area to the “Rows” space. |
| 3 |
Drag the brand new “Product” row to the highest of the Rows part to show the product names because the outermost degree of the hierarchy. |
Because of this, your pivot desk will now embody a brand new row for every product, displaying the full gross sales for that product throughout all months.
Inserting a Row Above or Under an Current Row
To insert a brand new row above or beneath an current row in a pivot desk, right-click on the row label you wish to add the brand new row to. A context menu will seem. Choose the “Insert” choice, after which select “Insert Row Above” or “Insert Row Under,” relying on the place you wish to add the brand new row.
It’s also possible to use the keyboard shortcut to insert a brand new row. Place the cursor on the row label you wish to add the brand new row to, after which press the “Alt” + “I” + “R” keys (for Home windows) or the “Choice” + “I” + “R” keys (for Mac).
If you wish to insert a number of rows directly, choose the vary of rows you wish to insert, right-click, and choose the “Insert” choice. Then, select the “Insert Rows” choice and specify the variety of rows you wish to insert.
The next desk summarizes the steps for inserting a row above or beneath an current row in a pivot desk:
| To Insert a Row Above an Current Row |
To Insert a Row Under an Current Row |
| Proper-click on the row label above which you wish to insert the brand new row. |
Proper-click on the row label beneath which you wish to insert the brand new row. |
| Choose the “Insert” choice. |
Choose the “Insert” choice. |
| Choose the “Insert Row Above” choice. |
Choose the “Insert Row Under” choice. |
Filtering Knowledge to Create a New Row
One of the widespread methods so as to add rows to a pivot desk is by filtering the information and creating a brand new row for every distinctive worth within the filter area. For instance, when you’ve got a pivot desk that reveals gross sales by product and also you wish to add a row for every area, you possibly can filter the information by area after which create a brand new row for every distinctive area worth.
To filter the information, click on on the arrow within the header of the sector that you simply wish to filter after which choose the values that you simply wish to embody within the filter.
After you have filtered the information, you possibly can create a brand new row by clicking on the “Insert” tab after which choosing “Rows” > “Insert Row”. This may create a brand new row for every distinctive worth within the filter area.
This is a step-by-step information to filtering knowledge and including rows to a pivot desk:
- Choose the pivot desk that you simply wish to add rows to.
- Click on on the arrow within the header of the sector that you simply wish to filter.
- Choose the values that you simply wish to embody within the filter.
- Click on on the “Insert” tab after which choose “Rows” > “Insert Row”.
This may create a brand new row for every distinctive worth within the filter area. You may then format the brand new rows as desired.
Instance: Including Rows for Gross sales by Area
The next desk reveals how one can add rows to a pivot desk for gross sales by area. The pivot desk has been filtered by area, and a brand new row has been created for every distinctive area worth.
| Area |
Gross sales |
| East |
$100,000 |
| West |
$150,000 |
| North |
$200,000 |
| South |
$250,000 |
Grouping Knowledge to Create a New Row
In some circumstances, it’s possible you’ll wish to create a brand new row in your pivot desk by grouping knowledge. This may be helpful for creating subtotals or for organizing your knowledge another way. To group knowledge in a pivot desk:
1. Choose the information you wish to group.
This generally is a single column or a number of columns.
2. Proper-click on the chosen knowledge and choose “Group”.
The “Group” dialog field will seem.
3. Within the “Group by” part, choose the fields you wish to group by.
You may group by a number of fields.
4. Click on “OK” to create the group.
The info shall be grouped within the pivot desk.
It’s also possible to create a brand new row in a pivot desk through the use of the “Add Row” characteristic. This characteristic permits you to add a brand new row to the pivot desk, which you’ll then use to show further knowledge or carry out calculations.
5. So as to add a brand new row in a pivot desk, observe these steps:
- Choose the information you wish to add to the brand new row.
- Proper-click on the chosen knowledge and choose “Add Row”.
- The brand new row shall be added to the pivot desk.
You may add a number of rows to a pivot desk by repeating these steps.
| Step |
Description |
| 1 |
Choose the information you wish to add to the brand new row. |
| 2 |
Proper-click on the chosen knowledge and choose “Add Row”. |
| 3 |
The brand new row shall be added to the pivot desk. |
Summarizing Knowledge to Create a New Row
In a PivotTable, you possibly can add a brand new row to summarize knowledge by making a calculated area. This area will use a method to calculate a brand new worth for every row within the desk. For instance, you possibly can create a calculated area to calculate the full gross sales for every product class.
- Choose the PivotTable.
- Click on the “Analyze” tab.
- Click on the “Fields, Objects, & Units” button.
- Within the “Fields” pane, click on the “Calculated Fields” button.
- Enter a reputation for the brand new calculated area.
- Within the “Formulation” area, enter the method for the calculated area. For instance, the next method calculates the full gross sales for every product class:
| Formulation |
Description |
| =SUM(Gross sales) |
Calculates the full gross sales |
- Click on the “OK” button.
- Drag the brand new calculated area to the “Rows” space of the PivotTable.
- The brand new calculated area shall be added as a brand new row to the PivotTable.
Utilizing Calculations to Create a New Row
To create a brand new row in a pivot desk utilizing calculations, observe these steps:
- Click on anyplace inside the pivot desk.
- Go to the “Analyze” tab.
- Click on on “Fields, Objects, & Units”.
- Within the “Fields Checklist” pane, right-click on a area and choose “Add to Row Labels”.
- Click on on the “Calculations” button within the “Analyze” tab.
- Within the “Calculated Discipline” dialog field, enter the title of the brand new area and the method to calculate the values for that area.
- Click on “OK”.
For instance, suppose you might have a pivot desk that summarizes gross sales knowledge by product class and month. You may create a brand new row that reveals the full gross sales for all merchandise in every month by coming into the next method within the “Calculated Discipline” dialog field:
| Formulation |
Description |
| =SUM(Gross sales) |
Calculates the full gross sales for all merchandise in every month. |
Including a Calculated Discipline to Create a New Row
A calculated area is a brand new area that’s created utilizing a method, just like a method in Excel. The method can embody references to different fields within the pivot desk, in addition to constants and operators. Calculated fields can be utilized to carry out calculations, create new classes, or add further info to the pivot desk.
So as to add a calculated area to your pivot desk, observe these steps:
1. Choose the pivot desk.
2. Go to the “Analyze” tab within the PivotTable Instruments part.
3. Click on on the “Fields, Objects, & Units” group.
4. Click on on the “Calculated Discipline” button.
5. Enter a reputation for the calculated area.
6. Enter a method for the calculated area.
7. Click on on the “Add” button.
The calculated area will now be added to the pivot desk. You should use the calculated area to create a brand new row by dragging it to the “Rows” space of the pivot desk. It’s also possible to use the calculated area to create a brand new column by dragging it to the “Columns” space of the pivot desk.
Right here is an instance of a calculated area that can be utilized to create a brand new row in a pivot desk:
| Formulation |
Description |
| =SUM(Gross sales) |
This method creates a brand new row that reveals the full gross sales for all of the rows within the pivot desk. |
| =AVERAGE(Gross sales) |
This method creates a brand new row that reveals the common gross sales for all of the rows within the pivot desk. |
| =COUNT(Gross sales) |
This method creates a brand new row that reveals the variety of rows within the pivot desk. |
Making a Hierarchy to Add a New Row
So as to add a brand new row to a pivot desk, you possibly can create a hierarchy by grouping the information within the desk. This may create a brand new row that accommodates the sum, common, or different calculation of the information within the group.
To create a hierarchy, drag and drop the sector you wish to group by to the Rows space of the pivot desk. The sector shall be added as a brand new row, and the information within the desk shall be grouped accordingly.
You may create a number of hierarchies in a pivot desk by dragging and dropping a number of fields to the Rows space. The hierarchies shall be nested, and the information within the desk shall be grouped by the fields in every hierarchy.
For instance, when you’ve got a pivot desk that accommodates knowledge about gross sales, you possibly can create a hierarchy by grouping the information by product class after which by product. The pivot desk would then have two rows: one for every product class, and one for every product inside every class.
| Discipline Title |
PivotTable Discipline |
Hierarchy |
| Product Class |
Product Class |
Row |
| Product |
Product |
Little one of Product Class |
| Gross sales |
Values |
None |
Inserting A number of Rows at As soon as
To insert a number of rows directly, observe these steps:
- Choose the pivot desk.
- Go to the PivotTable Analyzer tab within the ribbon.
- Within the Rows part, click on the Insert button.
- Within the Insert Rows dialog field, choose the choice to insert a number of rows.
- Specify the variety of rows to insert.
- Choose the placement the place you wish to insert the rows.
- Click on OK.
The desired variety of rows shall be inserted on the chosen location.
Here’s a desk summarizing the steps for inserting a number of rows directly:
| Step |
Motion |
| 1 |
Choose the pivot desk. |
| 2 |
Go to the PivotTable Analyzer tab within the ribbon. |
| 3 |
Within the Rows part, click on the Insert button. |
| 4 |
Within the Insert Rows dialog field, choose the choice to insert a number of rows. |
| 5 |
Specify the variety of rows to insert. |
| 6 |
Choose the placement the place you wish to insert the rows. |
| 7 |
Click on OK. |
How To Add Rows To A Pivot Desk
So as to add rows to a pivot desk, you should use the next steps:
1. Open the Excel doc that accommodates the information to your pivot desk.
2. Click on on the PivotTable Instruments tab.
3. Within the Fields group, click on on the Add Discipline button.
4. Click on on the sector that you simply wish to add as rows to your pivot desk.
5. Click on on the OK button.
The brand new area shall be added as rows to your pivot desk.
Folks Additionally Ask About How To Add Rows To A Pivot Desk
How do I add a number of rows to a pivot desk?
So as to add a number of rows to a pivot desk, you should use the next steps:
1. Open the Excel doc that accommodates the information to your pivot desk.
2. Click on on the PivotTable Instruments tab.
3. Within the Fields group, click on on the Add Discipline button.
4. Maintain down the Ctrl key and click on on the fields that you simply wish to add as rows to your pivot desk.
5. Click on on the OK button.
The brand new fields shall be added as rows to your pivot desk.
How do I take away rows from a pivot desk?
To take away rows from a pivot desk, you should use the next steps:
1. Click on on the pivot desk.
2. Click on on the PivotTable Instruments tab.
3. Within the Fields group, click on on the Discipline Checklist button.
4. Proper-click on the sector that you simply wish to take away from the pivot desk.
5. Click on on the Take away Discipline From Report choice.
The chosen area shall be faraway from the pivot desk.
